Bulk upload placement data for trainee records

You can use Register trainee teachers (Register) to bulk upload placement data for trainee records.

Add placement data

You can bulk add placement data to registered trainee records.

You can change placement details manually in an individual trainee’s record.

You can also use the Higher Education Statistics Agency (HESA) service to update trainees in-year, if you have access to it.

How to bulk upload placement data

  1. Make sure you are signed into Register. Click into ‘Bulk updates’ in the main navigation.
  2. Download a CSV file listing the trainees with missing placement data.
  3. Add missing placement URNs.
  4. Upload the CSV file.

1. Sign into Register

Once you have signed into Register, you can access the bulk update feature.

2. Download a CSV file listing trainees with missing placement data

For the purposes of the performance profile sign off deadline in January 2024, the CSV file will only include data for all trainees who:

  • were QTS or EYTS awarded in the 2023 to 2024 academic year
  • are on all training routes apart from assessment only
  • do not have a minimum of 2 placements recorded

The CSV will not include:

  • iQTS trainees who qualified in 2023 to 2024 academic year as their placement data are not being mandated for the performance profile sign off
  • trainees who have deferred or withdrawn

3. Add missing placement details to the CSV file

In the columns ‘Placement 1 URN’ and ‘Placement 2 URN’ add the school’s URN.

You can find the URNs using Get information about schools.

You cannot add information in bulk if the school or setting does not have a URN. Add those placements to the trainee record manually.

If the trainee had more than 2 placements, add those extra placements to the trainee record manually.

If you do not have the information for a placement, leave the cell empty. Overwriting the content of a cell with a new URN will replace the existing placement with your new URN if it is a valid URN.

Deleting the content of a cell will not delete the placement in Register – you'll need to delete the placement manually in the trainee record.

4. Upload the CSV file

Ensure you have saved the file as a CSV file. It will not be accepted in any other format.